AGENDA

 

Central High (School) Alumni Association Planning Group

October 20, 2003; 5 p.m.

 

 (Principal’s Conference Room, CHS)

 

Item #

Description

Action

 

 

 

1

Call to order, introduction of group and new members (new members will include a ’64 grad and an ’87 grad; and re-introduce Dr. Ennis.)

 

Chuck Sankey/Members

Nancy Kloss

1-A

Roll Call

 

Cynthia Weatherford Secretary-designate

 

1-B

Treasurer’s Report

 

Treasurer Steve Rhue

 

2

Old Business

 

 

2-A

Bylaws, Final Discussion and Ratification

(Bring your own copy of the Bylaws)

 

Tim Hogan and

Phil Tower

2-B

Organization and Committee Structure

(Re-statement; structure already approved)

Discuss recruiting strategy to fill positions.

 

Group

2-C

Preliminary Report, Fall Picnic

(Will include preliminary financial report for submission to the Treasurer.)

 

Sheri Tower, Diana Krauss,

Chuck Sankey

 

2-D

Announcement of Honorary Co-chair(s)

Acceptances: Volker Sonntag, M.D. (’63), Jimmy Walker, Businessman (’62), Cindy Hensley-McCain, Prominent Arizona personality (72); Karen Clouse-Dolbert, Ph.D., Mayo Hospital Development Office, (’74);  Phil Gordon, Mayor-elect, Phoenix, (’69)

 

Chuck Sankey

David Lujan, Comments

Nancy Kloss, Comments

2-E

Status of Membership Drive

Open Charter enrollment period to 12-31-03

(Need members to volunteer)

Includes current status of memberships and Membership Reports from website

 

Mike Ball, Membership

Stephen Ahearn, Webmaster

2-F

Website construction, review, direction of expansion

 

Stephen Ahearn

2-G

Election time-table

Chuck Sankey

 

2-G

Telephone response report.

 

Tracy Thompson

2-H

Newsletter (distributed and discussed.)

 

Chuck Sankey

3

New Business

 

 

3-A

Expenditure Authorizations (Review invoices)

Newsletter, reimbursements, brochures, mailings, etc. (Submit invoices to Steve Rhue at

steve@rhuecpa.com by COB, Friday, 10-17.

 

All who have expenses to

report (S Ahearn, S Tower,

C Sankey, others?)

3-B

Mentoring Program (framing concept)

 

 

Mina Smith, PUHSD

Nancy Kloss, CHS

Sheri Tower

3-B

Association’s associates (West and PUHS alumni) (carried over from previous meeting)

 

Group

 

3-C

Alumni Information Night (Dec or Jan)

Discussion

 

Chuck Sankey

 

3-D

Budget Committee (selected participants to

develop CHAA 2004 Budget

Steve Rhue, plus

two others and

Chuck Sankey

 

3-E

CHAA Wish List (discussion/input)

 

Chuck Sankey

3-F

Warning order for Spring Fling, 2004

 

S. Tower, M Pusch

3-G

Call for memorabilia (timeline & storage issues)

Needs Committee chair

 

Chuck Sankey

 

3-H

Next meeting date (November 17, 2003).

Draft Budget is presented. Finalized in Dec.

 

Chuck Sankey

 

4

Adjournment

 

Chuck Sankey

 

 

 

ASSOCIATION STRUCTURE

(Approved September 15, 2003)

 

Elections to be held at Annual Meeting

February 16, 2004

Central High School Auditorium or Library

 

Officers and Board of Directors

 

President (1)

 

1st Vice-President (1)

 

2nd Vice-President (1)

 

Secretary (1)

 

Treasurer (CPA) (1)

 

Seated Directors include Chairpersons of:

 

            Membership

            Fund-raising/Sponsorships

            Governance

            IT & Technology

            Education In- and Out-reach

            Marketing/Publicity  

 

To this point is a total of 11 Board Members

           

Directors at-large (as needed and directed by Board of Directors)

 

Total on Board = Up to 30

 

            PROPOSED COMMITTEES & CHAIRS FOR THE ASSOCIATION

 

Committees include:

 

1.   Membership/Points of Contact,  

      Decades and Classes’ Committee(s),

      (Includes telephone message retrieval)

Nominee: Mike Ball, Chair

 

2.  Governance (keeps on top of articles  

     of  incorporation and by-laws; President

     and secretary are members)

Nominee: Tim Hogan, Member

3.   Fund-Raising/Sponsorships

Nominee: Open at this time

 

4.   Treasurer’s (Audit)/Scholarships

Nominee: Steve Rhue, Treasurer

5.  Tradition (incl. Hall of Fame/Honors    

     Gallery/Memorabilia)

Nominee: Chuck Sankey, Chair

 

6.   Education & Mentoring

Nominees: Sheri Tower & Diana Krauss

 

7.  Social and Extra-curricular

Nominee: Tracy Thompson & one other.

8.   IT & Technology (email and website

      maintenance

Nominee: Stephen Ahearn

 

9.  Athletics (community and school)

Nominee: Bob Frank

 

10.  Marketing/Communication and

       Publicity/Calendar

Nominee: Open at this time.

11.  Legal Committee

Nominee: Phil Tower

 

 

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