AGENDA (Proposed)
June 23, 2003; 5 p.m.
Phoenix Central High School
Alumni Association Planning Group
(Principal’s Conference Room, CHS)
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Item # |
Description |
Action |
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1 |
Call to order and introduction of group and new members |
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2 |
Old Business |
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2-A |
Review notes from first organizational meeting |
Chuck Sankey |
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(No minutes, no secretary) |
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3 |
New Business |
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3-A |
Seek secretary volunteer |
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3-B |
Articles of Incorporation and By-laws (Includes discussion of purpose and mission) |
Tim Hogan / Phil Tower |
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3-C |
Organization and Committee Structure Includes email, banking and website discussion (Possible committees (see next page) |
Chuck Sankey |
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3-D |
Membership fees and rules (if any) |
Group |
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3-E |
Membership Drive Open enrollment period (7-01/10-01-03?) |
Group (Needs chairperson) |
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3-F |
First social event (Early fall, 2003) (Includes discussion of publicity/marketing) |
Group (Needs chairperson) |
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3-G |
Planning calendar through 1-1-04 (Hopefully develop preliminary plan through end-of-school year 2003-2004) |
Group |
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4 |
Close and schedule next meeting |
Group |
SUGGESTED ASSOCIATION STRUCTURE
Officers and Board of Directors
President
Vice-President (1) Operations and Activities
Vice-President (2) Membership and Long-Term Planning (Calendar)
Treasurer (CPA)
Secretary (Correspondence and mailing list database)
Directors (6) including:
Marketing and Publicity (includes website and email)
Programs (to support the school and the Association)
Classes-out reach (liaison to classes)
In- and out-reach (School and community)
Social
Honors and memorabilia (Long-term planner for the Hall of Fame)
Directors at-large (2)
Total on Board = 13
SUGGESTED COMMITTEES FOR THE ASSOCIATION
Possible committees include:
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Membership |
Governance (keeps on top of articles of incorporation and by-laws; President and secretary are members) |
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Fund Raising |
Social |
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Hall of Fame/Honors |
Graduate Memorabilia (collects items from graduates like books written; playbills; photos of artwork, etc.) |
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Points of Contact (works with Outreach) |
Decade(s) Committee (one member from each class in a decade) |
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Education Out- and In-Reach (community and school) |
Athletics Out- and In-Reach (community and school) |
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Marketing and Publicity |
Calendar (reaches through Points of Contact and Decade(s) groups) |
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Scholarships |
Treasurer’s (Audit) |
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IT & Technology (email and website maintenance) |
Corporate sponsorships |
Please add your own suggestions at the meeting.