AGENDA
July 21,
2003; 5 p.m.
Central
High (School) Alumni Association Planning Group
(Principal’s Conference Room, CHS)
|
Item # |
Description |
Action |
|
|
|
|
|
1 |
Call to order, introduction of group and new members |
Chuck Sankey/Members |
|
1-A |
Introduce Arizona Republic reporter and photographer. (Short discussion on purpose and goals of the Association. Several will likely be interviewed for comments.) |
Mr. Lujan |
|
2 |
Old Business |
|
|
2-A |
Approve Minutes from June 23, 2003 (Seek voluntary Secretary for meeting) |
Diana Krauss |
|
2-B |
Articles of Incorporation and Bylaws Discussion (Consideration Approval if ready? Will treat Arti-cles of Incorporation separate from Bylaws. We need to file the Articles this month.) |
Tim Hogan and Phil Tower |
|
3-C |
Organization and Committee Structure (New suggested structure attached; see next page. Request we not wait a whole other month to solidify structure.) |
Chuck Sankey |
|
3-D |
Bank/Banking Report (Review expenses to date) |
Steve Rhue, CPA (abs.) Chuck Sankey |
|
3-E |
Membership Drive Open enrollment period (8-01/10-31-03) |
Group (Need chairperson and members to volunteer) |
|
3-F |
First social event (Fall, 2003) (Includes discussion of publicity/marketing; Discussion Oct. 3-5, 10-12, or 18-20, 1 day only) |
Group (Need chairperson and members to volunteer) |
|
3-G |
Review Planning Calendar for new members |
Group |
|
4 |
New Business |
|
|
4-A |
Website Construction and Review |
Stephen Ahearn |
|
4-B |
Board of Directors nominees (Exactly who and how many do we recruit? Review and develop nominations for other Board members. Suggest that when Board is seated in September, the Board will select its own officers. Come to the meeting with your recommend-ations.) |
Group |
|
4-C |
Elections (Discussion of when, election process and for which offices) |
Group |
|
4-D |
Other new business |
Group |
|
4-E |
Next meeting date |
Chuck Sankey |
|
5 |
Adjournment |
Chuck Sankey |
REVISED
ASSOCIATION STRUCTURE
Officers and Board of Directors
President (1)
1st Vice-President (1) (Hall of Fame/Honor’s Gallery & Scholarships)
2nd Vice-President (1) (Treasurer’s Committee)
Secretary (1)
Treasurer (CPA) (1)
Seated Directors include Chairpersons of:
Membership
Fund-raising
Corporate Sponsorships
Governance
IT & Technology
Education In- and Out-reach
Marketing and Publicity
To this point is a total of 11 Board
Members
Directors at-large (as needed and directed by Board of Directors)
Total on
Board = Up to 30
SUGGESTED
COMMITTEES FOR THE ASSOCIATION
Committees include:
|
1. Membership |
2. Governance (keeps on top of articles of incorporation and by-laws; President and secretary are members) |
|
3. Fund-Raising |
4. Social |
|
5. Hall of Fame/Honors Gallery |
6. Graduate Memorabilia (collects items from graduates like books written; playbills; photos of artwork, etc.) |
|
7. Points of Contact (works with Outreach) |
8. Decade(s)/Classes Committee (one member from each class in a decade) |
|
9. Education Out- and In-Reach (community and school) |
10. Athletics Out- and In-Reach (community and school) |
|
10. Marketing and Publicity |
12. Calendar (reaches through Points of Contact and Decade(s) groups) |
|
13. Scholarships |
14. Treasurer’s (Audit) |
|
15. IT & Technology (email and website maintenance) |
16. Corporate sponsorships |
Please give suggestions before the
meeting. If this does not fit your vision of the Association, please make a
chart of your optimal organization.
This is a Word .doc and can
easily be cut and paste into an email. Or
copy pages 3 and 4, mark them up, and fax them to me at
(480) 829-0507.