AGENDA

Central High (School) Alumni Association Monthly Meeting

March 15, 2004; 7 p.m.

(CHS Library)

Item #	Description	Action
1	Call to Order The meeting was called to order at 7 PM. Mr. Perry asked the attendees to introduce themselves.	Jim Perry, Members
1-A	Roll Call A list of attendees is attached.	Mary Ann Barden
1-B	President’s Remarks Principal’s Remarks	Jim Perry Nancy Kloss
	The meeting was called to order at 7 PM. Jim Perry welcomed the attendees. Mr. Perry recognized Nancy Kloss, the principal of Central High School. Ms. Kloss acknowledged that contributions from alumni are an important aspect of building a school tradition. Contributions that make an impact are both human and fiscal. Nancy Kloss, in her former position as the principal of North High School, saw their organization grow. She said that the alumni brought scholarships to the “first in the family” to attend college. The alumni took an active role in all phases of setting up and implementing such a valuable program. She suggested that Central alumni could fund summer programs, become mentors and/or support special events, including graduation. Ms. Kloss indicated that, in her experience, most schools offer one-year dues that are renewable on an annual basis. A quarterly newsletter can contain the renewal form. In a discussion on fundraising, Ms. Kloss related her experience having a “Reunion Dinner” every 3 years at a familiar location. Principal provided an update. Current student groups assisted. The tables were grouped by class. The entertainment of the evening included a band for dancing. Ms. Kloss said that a once a year “Spring Ice Cream Social” was a successful community event. The social would be held on a Saturday afternoon, with the campus open for touring. The entire group discussed other strategies for alumni involvement. Ideas included seeking out and attending reunion events to recruit new members. The day of the particular year’s reunion, the Alumni Association could set up a mid-morning continental breakfast at the high school. The Principal would speak and invite participants to join in escorted tours of the campus. All tours would conclude in the administrative area with a table to sign up association members. A suggestion was made to bring together alumni to form a band to play for a fund-raiser dance. A suggestion was made that some musical groups of former Central graduates already exist. “Play It Again” and “Lincoln Park” band was suggested. Mr. Perry asked Ms. Kloss for the North High School Alumni Association contact information to secure further information about the scholarship program. Mr. Sankey requested information on the Chicago high school that developed the Hall of Fame. Mr. Perry questioned whether the Central Alumni Association is a member of PUHSD’s Alumni Association. Nancy Kloss introduced the group to the concept of “AP Central.” She mentioned that the hope was to have the Class of 2008 in an honors/pre-AP program to be prepared to move into AP. Ms. Kloss shared the fact that when she came to Central, they were honored by the University of Arizona for sending 24 freshman with the highest GPA collectively in the state. She asked the alumni to support this effort to build a successful advanced placement program at the school. Ms. Kloss reported that the students and teachers exceeded the necessary 95% attendance for Adequate Yearly Progress (AYP) as dictated by the federal No Child Left Behind legislation. She explained how the state AIMS test required to graduate is a part of the entire accountability cycle. She mentioned the tutoring efforts done on campus and suggested that this might be an area of alumni support. Mary Ann Barden agreed to find further information about the Wade Edwards Learning Lab at a high school in North Carolina. The group briefly discussed inviting the 2004 graduates to join the association at graduation. Ms. Kloss extended an invitation to the alumni group to consider supporting the graduation day breakfast. She suggested that the group might supplement the food for the event. Four new members were recognized. Raelene Smith (’69), Jayne Sanders (’66), Dave Clark (’84) and LaRhea Tracy Russell (’64). There was a suggestion that
1-C	Vice-President #1 Remarks Dick Elardo contacted a classmate that was interested in chairing a committee to support the athletic teams at Central High School. There was a motion and a second to amend the bylaws to include an Athletics Committee. The group approved the motion. Jim Perry asked the group to go back over the initial association 2004 Plans and Goals documents, including the bylaws, for a more in-depth discussion about the committee structure.	Dick Elardo
1-D	Vice-President #2 Remarks Chuck Sankey reported that we must continue to work on membership. He reported that the Treasurer’s database is the most accurate record of membership. That information will need to be reconciled with other informational pieces, including the website. Mary Ann Barden offered to work with Stephen Ahearn to create a file structure that will be compatible with the other sources of information. Chuck Sankey agreed to forward Mike Ball’s website information and an early draft of a membership plan. This discussion should continue at the next meeting. Connected to the membership discussion is the consideration of the dues and fundraising.	Chuck Sankey
1-E	Reading of Minutes for 2-23-04 Mary Ann Barden read the minutes from February 23, 2004. There was a motion to approve the minutes as read. The motion was seconded and approved. Chuck Sankey reminded the group that the minutes should be posted on the website to distribute minutes and the agenda.	Mary Ann Barden
1-F	Treasurer’s Report Tabled.	Steve Rhue
2	Old Business
2-A	Spring Event Planning Jim Perry asked that Mary Ann Barden, Megan Pusch and Nancy Kloss discuss how the alumni could support the graduation breakfast. They would in turn report that to him. The discussion will be held at the next meeting.	Jim Perry
2-B	Membership Report Chuck Sankey reported that Mike Ball has been out of contact. He told the group that the Treasurer’s database was the most accurate on membership. Stephan Ahearn’s information from the website needs to be reconciled with the Treasurer. In addition, the information requests from the website for another source of interested people; however that information is not integrated with any current lists. The group charged the secretary to contact Mr. Ahearn and discuss plans for coming up with a common file structure for information sharing. The group discussed the standing committees as enumerated in the bylaws. There was a motion and a second to amend the bylaws to add the Social and Extracurricular Committee. Then there was motion and a second to nominate Raelene Smith (’69), to become the chairperson of that committee. The group approved the motion.	Mike Ball
2-C	Traditions Report Chuck Sankey reported that LaRhea (Tracy) Russell volunteered to assist him on the Traditions Committee.	Chuck Sankey
2-D	Website Report Tabled. Not in attendance.	Stephan Ahearn
2-E	Volunteer Report	Tim Hogan
2-F	Newsletter Update Chuck Sankey told the group that he was working on the newsletter. He would be contacting the officers to provide vitae information to include in the publication.	Chuck Sankey, Editor
3	New Business	Mike Ball
3-A	Expenditure Authorizations Steve Rhue was not in attendance. Chuck Sankey presented a variety of receipts for reimbursement. A motion was made and seconded to pay him for those expenses. The group voted to approve the motion.	Steve Rhue
3-B	Group Activity – to refine the strategic direction, committee structure, activities and timeline. Tabled. Jim Perry spoke to the group regarding the need to set up standard operating procedures after discussing plans and objectives. Mary Ann Barden was asked to find out if the association could use PUHSD equipment to copy meeting information (CHAA to provide paper). Additionally, she was charged with publishing a meeting calendar (3^rd Monday of every month), create a standard meeting sign in sheet, ask Nancy Kloss if the meeting could be advertised on the electronic marquee, publish the contact information for Board members and post minutes/agenda on the website.	Jim Perry
3-C	Next meeting date There was a motion to move the meeting time from 7 PM to 6:30 PM for the April 19^th Meeting. The motion was seconded and approved. The next meeting was scheduled for April 19, 2004 at 6:30 PM in the Central Library.	Jim Perry
4	Adjournment	Jim Perry
	The meeting was adjourned at 9:19 PM.

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