January 12, 2004 Board meeting agenda

AGENDA

Central High (School) Alumni Association Planning Group

January 12, 2004; 5 p.m.

(Principal’s Conference Room, CHS)

Item #	Description	Action

1	Call to order	Chuck Sankey/Members
1-A	Roll Call (Includes introduction of new attendees.)	Cynthia Weatherford, Acting Secretary
1-B	Chairman’s comments	Chuck Sankey
1-C	Reading of Minutes for 12-15-03 meeting	Cynthia Weatherford, Acting Secretary
1-D	Treasurer’s Report (Includes both December and end-of-year finan-cial report and status of 501(c)3 papers prep)	Steve Rhue, Treasurer-designate
2	Old Business
2-A	Spring Event planning	Dianna Krauss, Chuck Sankey
2-B	Status of Membership Drive Includes current status of memberships and Membership Reports from website & Accountant) Charter Membership drive has been continued until May 27, 2004.	Mike Ball, Membership
2-C	Association’s associates status report (West and PUHS alumni)	Chuck Sankey, A/Chair
2-D	Website status report (including construction, review, direction of expansion.)	Chuck Sankey in the absence of S Ahearn
2-E	Election nominee declaration (Need names of planning committee members running for CHAA position.)	All
2-F	Telephone response report.	Tracy Thompson
2-G	Newsletter (for approval)	Chuck Sankey
2-H	Search for Association President	All

3	New Business
3-A	Expenditure Authorizations (Review invoices) Newsletter, reimbursements, brochures, mailings, etc. (Submit invoices to Steve Rhue at steve@rhuecpa.com by COB, Friday, 01-09-03.	All who have expenses to report
3-B	Hall of Fame/Honor’s Gallery concept	Chuck Sankey, A/Chair Nancy Kloss, CHS
3-C	2004 Goals planning document (attached)	All
3-D	Budget for FY 2004	Steve Rhue, Chuck Sankey
3-G	Next meeting date (January 19, 2004)	Chuck Sankey
4	Adjournment	Chuck Sankey

ASSOCIATION STRUCTURE

(Approved September 15, 2003)

Elections to be held at Annual Meeting

February 23, 2004; 7 p.m.

Central High School Auditorium or Library

Officers and Board of Directors

President (1)

1^st Vice-President (1)

2^nd Vice-President (1)

Secretary (1)

Treasurer (CPA) (1)

Seated Directors include Chairpersons of:

Membership

Fund-raising/Sponsorships

Governance

IT & Technology

Education In- and Out-reach

Marketing/Publicity

To this point is a total of 11 Board Members

Directors at-large (as needed and directed by Board of Directors)

Total on Board = Up to 30

PROPOSED COMMITTEES & CHAIRS FOR THE ASSOCIATION

Committees include:

1. Membership/Points of Contact,

Decades and Classes’ Committee(s),

(Includes telephone message retrieval)

Nominee: Mike Ball, Chair

2. Governance (keeps on top of articles

of incorporation and by-laws; President

and secretary are members)

Nominee: Tim Hogan, Member

3. Fund-Raising/Sponsorships

Nominee: Open at this time

4. Treasurer’s (Audit)/Scholarships

Nominee: Steve Rhue, Treasurer

5. Tradition (incl. Hall of Fame/Honors

Gallery/Memorabilia)

Nominee: Chuck Sankey, Chair

6. Education & Mentoring

Nominees: Sheri Tower & Diana Krauss

7. Social and Extra-curricular

Nominee: Tracy Thompson & one other.

8. IT & Technology (email and website

maintenance

Nominee: Stephen Ahearn

9. Athletics (community and school)

Nominee:

10. Marketing/Communication and

Publicity/Calendar

Nominee: Open at this time.

11. Legal Committee

Nominee: Phil Tower

CENTRAL HIGH ALUMNI ASSOCIATION

FY 2004 PLANS AND GOALS (Draft)

Over-arching purpose during the continuation of our inaugural year:

Increase Membership Rolls

Strategic Initiatives

Membership Development

Increase charter memberships by 500% and membership by 1000%

Baseline is 100 Charter Members and 40 other memberships in 2003

Embed traditions to create alumni attachment to students
Increase Student Alumni Memberships by 25% of each graduating class beginning with the Class of 2004
Develop programs for current students that involve alumni
Engage 400 students with alumni through career connection events
Attract 60 alumni to become mentors during the inaugural year
Connect with alumni who live beyond the area of metro-Phoenix
Organize events to bring alumni back to campus
Annually recruit new members to seek officership in the Association

Central High’s Premier Volunteer Organization

Continue to develop and provide high quality programming and service to our numerous constituents
Develop a calendar of events that will promote the Association and its purposes to alumni, students, faculty and friends of CHS
Develop a menu of volunteer opportunities are needed to promote CHS’s education programs
Develop job descriptions and expectations for volunteers
Develop programs and activities promoting volunteerism in education at-large and Phoenix Central High School in particular
Develop a training program for volunteers to service CHS
Conduct quarterly volunteerism orientations
Create strategic volunteerism by highlighting specific needs identified by the principal of CHS
Hold an annual recognition event for Volunteers in December
Continue to identify ways for Bobcat alumni leaders to re-connect with the school
Recognition of the CHS Library as the Alumni Association’s unifying symbol

Connectivity or Communications to Alumni

Use established and emerging technology to reach all alumni and targeted segments of alumni
Target and segment all alumni communications
Use multiple and some redundant channels to maximize penetration of communications
Communicate monthly via electronic newsletter the website and bi-monthly with a written newsletter suitable for mailing to alumni without electronic means
Implement a complete web-based interactive alumni association
Develop effective website navigation
Develop a “welcome to real life” programs for graduating seniors
Create consistent look and feel for the Association’s and school’s brand
Increase submission to local news media
Develop an email capability for alumni on the Association’s website

Alumni Support Function

Create mechanisms and structure to ensure the Association is communicating with every class since 1959
Assist Classes in advancing their reunion and CHS support activities
Be open to the needs of CHS Alumni and CHS graduating classes
Be a resource for information about Central High, the City of Phoenix, and Education in Arizona
Conduct annual meeting in February of each year

Public Leadership

Continue to encourage results-oriented education
Keep abreast of current education thought and performance in Arizona
Increase donations to the Annual All-Alumni Homecoming Picnic to $4000
As an Association, be seen as pro-active and effective in all we do

Quality Staff Support

Ensure sufficient volunteers are available to support the Association’s needs and purposes
Develop a training orientation for committees’ purposes
Be open to reassessment of structure and duties based on need and volunteer members’ skill set change or differ
Promote life-long learning by our actions and activities

Alumni Giving

Be known as the most recognizable group that gives back to CHS
Increase alumni giving through the personalization of development opportunities
Encourage alumni to volunteer as time is a gift to a school or a child
Develop partnerships and associations which benefit CHS and the Association

Strengthening the Association’s Financial Position

Seek advertisers for the Association’s website
Ensure fair and open bidding practices take place
Begin to develop a Reserve in 2004
In August 2004, consider seeding the Principal’s, Scholarship’s and Hall of Fame/Honors Gallery accounts
Continually improve utilization of resources to maximize efficient use of Association funds
Continue to evaluate opportunities to obtain partnerships
Make Association financial records available to all board and committee members

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