MINUTES

 

Central High (School) Alumni Association Planning Group

December 15, 2003; 5 p.m.

 

 (Principal’s Conference Room, CHS)

 

Item #

Description

Action

 

 

 

1

Call to order

 

Chuck Sankey/Members

1-A

Roll Call & Minutes

Attendees: C Sankey, G Hart, D Krauss, M Ball,

D Lujan and K. Belcher, CHS football coach

Minutes for October 10th were read. D Krauss motioned approval, M Ball seconded, voted on  & approved.

 

Chuck Sankey

1-B

Treasurer’s Report and Fiscal Balance Sheet were presented. C Sankey mentioned that Steve Rhue  & Company did an outstanding job on preparing the report and balance sheet.

On page 8 of the Income by Customer Detail report, under the section entitled UNKNOWN will be fwd’d to District to determine which year these Bobcats graduated from CHS.

Monthly newsletter and the website will soon have a complete roster of all graduates.

D Krauss motioned, M Ball seconded that Report and changes be approved. Motion passed.  

 

Chuck Sankey

1-C

501 (c) 3 Non-profit Status Report

Trade Name filed and accepted

Articles written, adopted and filed with the State.

By-Laws written, adopted and filed with Acting/Chairman

Articles to be published in the Glendale Star. Fee of $158 already paid. Fax Articles to the paper.

As of Dec 15, one-half of the 501 (c) 3 application complete. Remainder to be completed by Steve Rhue before January 1, ‘04

 

Chuck Sankey

2

Old Business

 

 

2-A

Fall Picnic Report

The final report included discussion of finances of the event and the key donations that helped the Association. Without those two donations, the outcome of the Homecoming Picnic would not have been as good. Three points of the event came as a surprise:

  1. CHS students spent very little money to support the picnic. There were competing student organizations selling items. The under-standing was there would be no competition.
  2. The donation of ice cream and beverages was to support clubs who chose to sell them. We are advised Student Govern-ment kept all funds and participating clubs received nothing. C Sankey noted that it will difficult to provide support of this nature if STUGO, its advisors, and others do not properly supervise the sale of the items.
  3. CHAA has still not received an accounting of the funds made from the $900 donation of salable items to the clubs and activities on campus.

 

Chuck Sankey

 

2-B

Spring event

The planning committee was advised that Camelback HS is planning their 50th Anniversary celebration on April 1st. The committee discussed options to a CHS spring event.

It was suggest that the January meeting agenda include further discussion for an April Event. D Lujan indicated he would check on best weekend day to conduct a Social. One of last two Saturdays in April is target date. D Krauss agreed to work with C Sankey on developing the concept for a Bobcat’s Ice Cream Social.

 

Chuck Sankey

Diana Krauss

2-C

Association’s associates status report

(West and PUHS alumni) Target date of 1-1-04

was established for getting out the invitation letters for “Campus Sharing.” Key is to give WHS and PUHS alumni a campus to call home.

 

Chuck Sankey, A/Chair

2-D

Status of Membership Drive

C Sankey discussed the continuing Charter Membership Drive. He indicated that the Drive end-date should be extended to one-full year. To do that the end-date should be extended to May 27, 2004. That day is the graduation day for the Class of 2004. M Ball motioned and D Krauss seconded and the issue was voted on and approved.

Discussion continued regarding a designation of Lifetime Membership. Because the Charter Membership is to end in May 2004, what other designation might we have to garner members without the annual renewal. There may be other perks besides lifetime membership. The committee will look into other perks like attend-ance at events—sports and others. Discussion of this issue will illuminated by Kevin Belcher, CHS football coach as he had detailed inform-ation about AZ Interscholastic Assoc. rules.

This topic needs more research and should be discussed at the February meeting.

It was suggested that the current Senior Class President for each year should be an ex oficio

member of the Board of Directors.

 

Mr. Belcher also updated the committee on issues confronting coaches and teams at CHS.

He noted in particular that several football players had to buy their own helmets this year and that many of the uniforms have seen over 15 seasons. We appreciate Mr. Belcher attending the meeting and sharing his vision of sports and football at CHS. Mr. Lujan indicated that this issue was on the agenda for the next PUHSD governing board meeting.

 

C Sankey mentioned that perhaps an Adopt an Athlete program may be feasible where giving alumni may help fill the shortfall in equipment by equipping all or part of an athlete’s uniform.

 

Mike Ball, Membership

Chuck Sankey, A/Chair

2-E

Website status report

Matter was deferred to January meeting. More detailed report will be available in January.

 

Chuck Sankey

2-F

Election time-table

Planning committee members need to be making their own decisions regarding future role(s) in the Association. And to canvas their classes for more participation and considerations for serving CHS, the Association, and the students.

Chuck Sankey

All

2-G

Telephone response report.

Deferred to the next meeting due to absence of Telephone Monitor, Tracy Thompson

 

Chuck Sankey

2-H

Newsletter

After a brief discussion the newsletter input issue was deleted as ideas currently exist for the newsletter.

 

Chuck Sankey

3

New Business

 

 

3-A

Expenditure Authorizations (Review invoices)

Newsletter, reimbursements, brochures, mailings, etc. (Submit invoices to Steve Rhue at

steve@rhuecpa.com by COB, Friday, 12-12.

Items submitted to S Rhue:

$188 for copying and poster making for Honor--ary Co-Chairs posters and Holiday cards.

$158 was approved for reimbursement to C Sankey for paying for the Articles of Incorpora-tion printing in the Glendale Star.

 

All who have expenses to

report (S Ahearn, S Tower,

C Sankey, others?)

3-B

Statement of Volunteers’ needed

(Develop list of all volunteer options for CHS

alumni—Publicize in January newsletter.)

 

Chuck Sankey, A/Chair Nancy Kloss, CHS

Sheri Tower

3-B

Hall of Fame/Honor’s Gallery concept

Deferred to January as N Kloss was not present.

Chuck Sankey, A/Chair

Nancy Kloss, CHS

 

3-C

Alumni Information Night (Jan or Feb)

Information Night has been cancelled due to a seemingly lack of interest. Item is still floating as something the Association should do sometime.

 

Chuck Sankey, A/Chair

 

3-D

Strategic Plan (discuss draft)

To be discussed at the January meeting

 

All

 

3-E

Budget for FY 2004

Deferred to January 12, 2004

 

Chuck Sankey

 

3-F

CHAA Wish List (discussion/input)

Deferred and will be updated by Webmaster, following discussion with A/Chair.

 

Chuck Sankey

3-G

Finding an Association President

On-going by all.

 

All

3-G

Next meeting date (January 12, 2004)

 

Chuck Sankey

 

4

Adjournment

 

Chuck Sankey

 

 

 

ASSOCIATION STRUCTURE

(Approved September 15, 2003)

 

Elections to be held at Annual Meeting

February 16, 2004; 7 p.m.

Central High School Auditorium or Library

 

Officers and Board of Directors

 

President (1)

 

1st Vice-President (1)             Chuck Sankey, ‘63

 

2nd Vice-President (1)

 

Secretary (1)

 

Treasurer (CPA) (1)

 

Seated Directors include Chairpersons of:

 

            Membership

            Fund-raising/Sponsorships

            Governance

            IT & Technology

            Education In- and Out-reach

            Marketing/Publicity 

 

To this point is a total of 11 Board Members

           

Directors at-large (as needed and directed by Board of Directors)

 

Total on Board = Up to 30

 

            PROPOSED COMMITTEES & CHAIRS FOR THE ASSOCIATION

 

Committees include:

 

1.   Membership/Points of Contact,  

      Decades and Classes’ Committee(s),

      (Includes telephone message retrieval)

Nominee: Mike Ball, Chair

 

2.  Governance (keeps on top of articles  

     of  incorporation and by-laws; President

     and secretary are members)

Nominee: Tim Hogan, Member

3.   Fund-Raising/Sponsorships

Nominee: Open at this time

 

4.   Treasurer’s (Audit)/Scholarships

Nominee: Steve Rhue, Treasurer

5.  Tradition (incl. Hall of Fame/Honors    

     Gallery/Memorabilia)

Nominee: Chuck Sankey, Chair

 

6.   Education & Mentoring

Nominees: Sheri Tower & Diana Krauss

 

7.  Social and Extra-curricular

Nominee: Tracy Thompson & one other.

8.   IT & Technology (email and website

      maintenance

Nominee: Stephen Ahearn

 

9.  Athletics (community and school)

Nominee:

 

10.  Marketing/Communication and

       Publicity/Calendar

Nominee: Open at this time.

11.  Legal Committee

Nominee: Phil Tower

 

 

 

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